Art Construction announces a job opening for:
Chief Document Controller and Archive Manager - Construction Company (m/f)
📍Location: Libya
Job Description:
- The document control and archive manager will be responsible for managing, organizing, and overseeing the control and storage of all project-related documents and records in a construction company. This role is crucial for maintaining compliance with legal, contractual, and regulatory standards. The manager ensures that documentation is accurate, up-to-date, securely stored, and easily accessible when needed
Key Responsibilities:
- Develop and maintain a document control system, ensuring all project documents are managed in line with company standards and best industry practice
- Maintain logs for incoming and outgoing documents, tracking revisions, approvals, and version history
- Ensure all documentation (e.g. drawings, specifications, contracts, permits, and reports) is accurately distributed to relevant stakeholders
- Implement and monitor document control procedures and policies to ensure consistency and compliance with internal and external requirements
- Establish document numbering, coding, and archiving procedures
- Create and maintain a structured, secure archive system for storing physical and electronic documents
- Ensure all project documents and records are safely archived, both physically and electronically, and easily retrievable when needed
- Coordinate with IT and other departments to develop strategies for records digitization and data storage improvement
- Regularly review archive systems to ensure compliance with legal, regulatory, and corporate retention requirements
- Protect the integrity and confidentiality of all archived records
- Ensure all project documentation complies with contractual, legal, and regulatory requirements
- Provide regular reports to project managers and senior leadership on document control status and archive updates
- Collaborate with quality assurance/quality control (QA/QC) teams to ensure document control processes meet quality industry standards
- Lead internal and external audits related to document control and records management, ensuring compliance with project and company policies
- Oversee and train document control staff and ensure adherence to document control processes
- Act as the primary point of contact for inquiries, issues, and document requests across various project teams
- Foster a culture of continuous improvement in document control and archive management processes
- Ensure proper use and functionality of document control software, identifying any needs for upgrades or process improvements
- Provide training to employees on document control software and best practices
Qualifications:
- Bachelor's degree in Business Administration, Information Management, Construction Management, or related field
- Minimum of 5 years of experience in document control or documentation management, preferably in the construction or engineering industry
- Experience managing physical and digital archives
Skills and Abilities:
- Fluent in English both written and spoken
- Basic knowledge of Arabic language (reading and understanding) would be considered an advantage
- Innovative mindset
- Good understanding of document control processes and construction documentation standards
- Familiarity with construction management software (e.g. Aconex, Procore, SharePoint, etc.)
- Excellent organizational and time management skills with a keen eye for detail
We offer:
- Round-trip airplane tickets
- Health insurance during stay in Libya, in accordance with Libyan laws
- Food
- Accommodation
- Internet
- 3-month contract, with possibility of extension
When applying, please provide: CV in English and diploma of acquired education.
Interested candidates can send their CV via email: edina@artgradnja.me
Contact phone: +382 69 358 002 