Art Gradnja announces a job vacancy:
Technical Assistant (m/f)
📍Location: Libya
Department - Technical Department
Job Description: The Technical Assistant provides administrative support to the head of technical design and the technical design team. A key part of the role is ensuring collaboration with clients and timely flow of information. This position requires an experienced proactive individual with keen attention to detail, strong multitasking abilities, and developed communication skills.
Qualifications:
- Graduate engineer or related fields
- Ability to quickly perform administrative tasks in a demanding environment
- Capability to handle multiple tasks, organizational skills, and possess a sense of teamwork in achieving all set goals. Proficiency in computer work and knowledge of programs such as (Excel, Word, PowerPoint). Access and knowledge of database systems or experience working in project control software are considered a plus.
Working Hours: Full-time
Reports to: Head of Technical Department
Key Responsibilities:
- Manages the technical design calendar, arranges and schedules meetings
- Organizes agendas and meeting preparation, takes notes
- Handles incoming and outgoing correspondence, including emails, letters, and phone calls, with fast and professional responses
- Maintains records for all technical documentation, reports, and project-related materials
- Prepares documentation, presentations, and reports as per instructions
- Establishes communication between the head of technical design, designers, employees, and suppliers, ensuring smooth communication and prompt responses
- Coordinates projects and meetings, including online and on-site meetings. Assists in preparing relevant materials
- Ensures timely updates of all important information and notices, delivering them to the technical design team promptly. Assists in monitoring all deadlines, deliveries, and is responsible for informing the team in a timely manner
- Submits documentation for approval, ensuring that the documentation is properly signed, filed, and delivered on time
- Organizes and prepares meeting rooms with all necessary materials for presentations and project meetings
- Orders and maintains all necessary materials and technical equipment needed by the design team
- Ensures the smooth functioning and proper equipment of the construction site
- Coordinates with the IT department or maintenance sectors regarding any malfunctions, especially for technical issues
Key Skills:
- Excellent written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to effectively handle multiple assigned tasks
- Proactive approach to problem-solving, strong decision-making skills
- Prior experience working with senior executives or technical experts
- Prior knowledge of technical design technology, architectural or engineering industry knowledge
- Motivated individual who can work independently and be part of a team
Key Performance Indicators:
- Timely project delivery
- Quality of work
- Cost management
- Team performance
- Reporting and communication
Provided:
- Round-trip flight tickets
- Health insurance for the duration of stay in Libya, in accordance with Libyan laws
- Food
- Accommodation
- Internet
- 3-month contract, with the possibility of extension
Interested candidates can submit their CV, cover letter, and any other necessary documents via email to: edina@artgradnja.me - with the position title they are applying for in the subject line.
Contact phone: +382 69 358 002 
Mandatory CV in English language and diploma of education acquired.